7 Best Collaboration Tools For Business.

Collaboration Tools For Business

How often do you collaborate with other writers or editors? If you don’t, then you should start now. 

Many tools allow you to easily share files, edit documents, and even chat live with co-workers.

Collaboration tools have become essential for businesses that want to stay competitive.

As a result, dozens of software solutions are designed specifically for content collaboration teams.

Online collaboration tools make it easier to share information, work together on projects and save you tons of time and money.

Here are the best collaboration tools you should consider using for your next project.

Let’s Get Started.

What are the best online collaboration tools?

By the end of this guide, you should have a much clearer idea as to which best business collaboration tools will be the most appropriate for your needs. There are many types of collaboration tools but we cover the best one.

1. Zoho WorkDrive.



Zoho Workdrive is an online content collaboration service where teams can collaborate on documents, presentations, spreadsheets, and more without worrying about email or file sharing. 

Its intuitive interface makes it easy to start using your favorite apps immediately. 

And because it works seamlessly across devices, you can work anywhere, anytime.

Key Features of Collaboration Tools For Business

  • Create new projects, invite collaborators, and share files easily.
  • Collaborate on documents, presentations, and spreadsheets.
  • Share files securely with anyone, including non-members.
  • Access any document from any device.
  • Quickly create tasks, assign them to team members, and track progress.
  • Keep everyone up to date with notifications.
  • Save time and money by reducing paper usage.
  • Customize your dashboard to see what matters most to you.
  • Manage multiple accounts simultaneously.
  • Sync data between computers and mobile devices.
  • Get notified when someone opens a shared document.
  • Use custom fields to organize information.

Product Pros

  • It’s free!
  • You can share files with other users.
  • You can create apps to send emails, make phone calls, etc.

Product Cons

  • The interface isn’t very intuitive.
  • There are no mobile apps for Android or iOS devices yet.
  • Some features aren’t available in all countries (like file sharing).


The price that scales with your business.

online collaboration tool free – 15 Days Free Trail.

No credit card is required.

  • Starter: $3 per month.
  • Team: $6 per month.
  • Business: $11 use per month.
  • Enterprise: For more than 200 users, contact the Zoho team.
  • Free trial: Available.

2. Dropbox.



Dropbox is your best collaboration tool for getting work done across devices. 

With Dropbox Business, you can share files securely online or offline, collaborate on documents, and easily access them from anywhere. 

And now it’s easier than ever to invite others into your team.

Key Feature

  • Share any file type – including Microsoft Office files.
  • Easily send large files up to 10GB free each month.
  • Create folders and organize your shared items.
  • Access your files from multiple computers, phones, tablets, and more.
  • Sync files between your desktop and mobile apps.
  • Manage permissions and control who has access to what.
  • Invite people directly from within your Dropbox account.
  • Add comments, track changes, and mark them as reading/unread.
  • Keep your data safe with encryption.
  • Get notified when someone opens a file.
  • Work together without leaving your browser.


  • Plus: $9.99 per month.
  • Family: $16.99 per month.
  • Professional: $16.58 per month.

3. Adobe Acrobat DC.


Adobe Acrobat DC lets you create PDFs and edit them easily. 

You can work with others using comments, annotations, bookmarks, and more. 

And it makes your documents searchable, shareable, and secure. With Acrobat DC, you have everything you need to collaborate on any paper or project.

Key Feature

  • Create and edit PDF files quickly and easily.
  • Collaborate with others using comments, notes, bookmarks, and annotations.
  • Share your documents securely with friends, colleagues, and collaborators.
  • Search through your records and find precisely what you’re looking for.
  • Acrobat Reader DC is included free when you install Acrobat DC.



  • Acrobat Pro DC: $14.99 per month.

            (Windows and Mac.)

  • Acrobat Standard DC: $12.99 per month.

            (Windows only.)


  • Acrobat Pro DC: $16.99 per month.

            (For Windows and Mac.)

  • Acrobat DC for enterprise: Contact for more information.

4. eFilecabinet.



eFileCabinet online collaboration tool is an easy way to share files between people working together remotely or offline. 

You can collaborate on documents, spreadsheets, presentations, drawings, photos, videos, music, and more.

Key Feature

  • Share your files easily with others using email or FTP.
  • Create new folders and subfolders as needed.
  • Access shared folders from anywhere.
  • Easily create links to any file or folder.
  • Save time by automatically organizing your files into categories.
  • Use drag & drop to add items to your favorite list quickly.
  • View and edit metadata such as title, description, tags, etc.
  • Add comments and annotations to existing files.
  • Quickly search through your entire library.
  • Sync your data across multiple devices.
  • Export your data to PDFs, Word docs, Excel sheets, PowerPoint slides, HTML pages, and many other formats.


  • Packages start at $1200 per year.
  • Free trial: Available

5. Asana.



Asana is best collaboration tool for remote teams that helps collaborate more effectively.

With Asana, team members can work together on projects, tasks, and documents without having to email back and forth or meet up physically.

Key Feature

  • Create task lists, assign them to individuals, and track progress using Asana’s intuitive interface.
  • Share files and collaborate on documents in real-time.
  • Set reminders and deadlines to ensure your team stays on schedule.
  • Manage multiple projects simultaneously.
  • Track changes made to shared documents.
  • Add comments to individual tasks and conversations.
  • Integrate third-party services like Dropbox, Google Drive, Trello, and Zapier.
  • Use Asana as a personal productivity tool.
  • Easily share calendars, contacts, and notes between users.
  • Get notified when someone replies to your message.
  • Customize notifications based on what matters most to you.



Start Free. No credit card is required.

  • Basic: $0 per month. (Free Forever)
  • Premium: $10.99 per month.
  • Business: $24.99 per month.

6. Citrix Workspace.



Citrix Workspace project management collaboration tool is an enterprise application delivery solution enabling users to access applications and data across any device or network securely. 

With Workspace collaborative tool, IT can deliver apps and desktops to end users through their web browsers, mobile devices, or thin clients. 

Workspace provides secure remote access to desktop applications, files, and documents. 

Users can collaborate on projects using real-time chat and instant messaging while accessing shared resources such as email, calendars, and file storage.

Key Feature

  • Securely deploy applications and desktops to users’ computers, tablets, smartphones, and more.
  • Deliver apps and desktops to users via their browsers, mobile devices, or Thin Clients.
  • Enable users to work together remotely using real-time chat and instant messaging.
  • Access shared resources like email, calendars, and files.
  • Integrate into existing infrastructure and systems.
  • Manage user accounts and permissions.
  • Centralize management of multiple deployments.
  • Provide centralized administration of user-profiles and security policies.
  • Support Windows Server 2008 R2/2012/2016 and Linux operating systems.


  • Workspace Essentials: $2/user/month
  • Workspace Standard: $7/user/month
  • Workspace Premium: $18/user/month
  • Workspace Premium Plus: $25/user/month

7. Fileinvite. 



FileInvite collaboration tool for remote teams is an online file storage and collaboration solution that allows users to share files across multiple devices. 

The user interface is simple and intuitive, making it easy for anyone to upload, download or collaborate on documents, spreadsheets, presentations, and more.

Key Feature

  • Online file storage and collaboration.
  • Simple and intuitive user interface.
  • Upload, download, and share files.
  • Share files with others using email addresses, phone numbers, or social media accounts.
  • Access your shared files from any device.
  • Manage permissions and access rights.
  • Create groups and invite people to join them.
  • Invite friends to collaborate on projects together.
  • Add comments and annotations to files.
  • Easily create PDFs from Word, Excel, and PowerPoint documents.
  • Save time and money by reducing paper usage.


A free online collaboration tool 14-day trial is available.

Billed Annually.

  • Lite: $29 per month.
  • Pro: $49 per month.
  • Multi: $99 per month.

8. Zendesk.



Zendesk sales team collaboration tool is an award-winning customer support solution built specifically for teams. 

With over 1 million users worldwide, it has been proven as the best way to provide exceptional customer service.

Key Feature

  • Customer Support Platform Built For Teams
  • Manage Your Team’s Reputation Online
  • Get Real-Time Feedback From Customers
  • Integrate Social Media Into Your Workflow
  • Automate Tasks And Processes To Save Time
  • Track Conversations In The Cloud
  • Customize Reports & Dashboards To Drive Results
  • Engage Customers Through Email, Chat, SMS & More
  • Easily Add New Users Via API Or Self-Service Portal
  • Integrated Helpdesks Make Life Easy For Agents
  • Free Trial Available


Plans for everyone

  • Suite team: $49 per month billed annually.
  • Suite Growth: $79 per month billed annually.
  • Suite Professional: $99 per month billed annually.

Plans for enterprises

  • Suite Enterprise: $150 per month billed annually.
  • Additional enterprise-ready plans: $215 per month billed annually.

What are collaboration tools?

Content collaboration platforms are used to share content across multiple platforms. 

It allows users to collaborate on documents, spreadsheets, presentations, images, videos, etc., all within the same venue.

Cloud-based collaboration tools allow people to work together from different locations and devices. 

They provide a central repository where everyone can access the files they need. If someone needs to edit something, it will appear in real time on every device.

It’s important to note that most communication and collaboration tools aren’t explicitly designed for SEO purposes.

However, if you’re looking for a tool that helps you collaborate on content creation, you should check out our list of the best content collaboration software.

Why do you need a content collaboration platform?

Content collaboration software helps teams work together to produce better content faster.

team collaboration tools help teams collaborate on projects, whether writing blog posts, creating infographics, or developing marketing campaigns.

They allow multiple people to contribute to one project simultaneously while ensuring each person’s contribution is seen and approved by everyone else involved.

The most common use case for an online collaborative tool is for small businesses and startups.

These companies often don’t have dedicated writers or designers on staff, making it challenging to keep up with the demand for high-quality content.

The work-related collaboration tools allow them to outsource content creation to freelancers, saving money and increasing productivity.

Must-Have Features of Content Collaboration Platforms.

Project collaboration tools are tools that allows users to collaborate on creating content from different sources. These include text documents, images, videos, audio files, etc.

Collaboration platforms allows multiple authors to work together on the same project simultaneously, allowing them to edit each others’ contributions and merge them into one final product.

The digital collaboration tools should offer various tools and options to help its users achieve their goals. Some of the key features include:

1 . File management

Users can upload files directly to the system, adding multimedia content to projects more accessible than ever.

2. A/B Testing

A/B testing is a feature that allows users to compare two versions of content (e.g., text, images, videos) side-by-side. Users can then choose what version they prefer based on their personal preferences.

3. Analytics

Analytics allows users to track how many people have viewed each piece of content, where those views came from, and how long users spent viewing each piece.

4. Customization

Customization allows users to change the look and feel of their website without hiring a web designer.

5. Social Sharing

Social sharing platforms allow users to share content across social networks.

6. Search Engine Optimization

Search engine optimization (SEO) helps websites rank higher in search results. SEO includes keyword research, backlinks, page speed, site architecture, etc.

7. User Experience

User experience (UX) refers to the user’s perception of the quality of a product or service. UX encompasses everything from design to usability.

8. Mobile Responsive Design

Mobile responsive design makes sure that content looks great on any device.

9 . User base

If you plan to collaborate with others regularly, you may want to consider a platform with a large user base.

10 . File types supported 

Some platforms support only specific file types, so if you plan to work with different kinds of files, you should check what formats each platform supports before signing up.

Final Thoughts About Content Collaboration Tools.

Content collaboration platforms are tools designed to help bloggers collaborate on blog posts. 

Collaborative tools allow users to upload images, videos, audio files, PDFs, documents, etc., and then add text, tags, and annotations.

While most platforms offer basic features, some go above and beyond by providing additional functionality.

Remote collaboration tools allows users to collaborate on documents or files online. 

A collaboration tool can be used by individuals, teams, companies, or any other group of people who want to share information.

The primary purpose of this type of tool is to allow multiple users to edit the same document at once. This means they can all see what changes were made to the file without having to send back-and-forth copies of the original document.

This process saves time, money, and resources — the more people involved in the editing process, the better.

If you’re looking for content strategy, check out my post on content strategy for beginners.

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